![]() ![]() Google Drive automatically puts sub-folders in alphabetical order. From here you can choose which folder you want to send it to. Or right-click a file and select ‘create a shortcut to Drive’. You can do this by dragging and dropping the file into your folders on the left-hand side. Organise these files by adding them to your ‘My Drive’ folder and sub-folders. The rest are listed by week, month and year. ![]() These are often documents you’ve recently opened. Google has tried to organise the chaos by showing you ‘suggested’ files first. When someone sends a file to you, your ‘Shared with me’ folder can become a dumping ground of random documents. □ Note that any edits made during the approval process will cause a new notification to be sent. They’ll then need to search for your name and send you a notification with the option to add a message and due date. To do this, the document owner will need to be in the document and head to > file > approvals. You can ask your copywriter to send an approval request in Drive. Say you head up Planto’s marketing team and have the final say on the product launch copy. Here’s an example of how you might organise docs for a product launch:Īs long as everyone sticks to the naming conventions, it should be easy to locate the documents again. But by agreeing on naming conventions with your team, you’ll cut down all that time spent searching. Cut to three months later and it’s lost somewhere in their shared drives, and nobody can remember the name of the doc! □ Okay sure, you’ll be able to find it again. You then share them with your marketing team who don’t actually need to look at them until closer to launch. For ease, you simply name your doc ‘product copy’ or ‘Instagram captions’. You create separate docs for your product descriptions, email and social media copy. You’re working on copy for a new product that’s due to launch in three months - we’ll call it ‘Rubber Plant’. Let's use our fake house plant brand, Planto, as an example. Start as you mean to go on with naming conventions - an easy trick that’ll save you a lot of time in the long run. Starred - You can add important docs into the starred folders by right-clicking a file > add to starred.īin - Anything you send to the bin will be automatically deleted after 30 days. Recent - Your most recently accessed files. Shared with me - Go here to access files that a team member has shared with you. Drop folders and files from My Drive to make them accessible to your team. To add team members, click Manage Members on the top right. To create a new Shared Drive, right-hand-click the folder and select New Shared Drive. Shared Drives - This is where you can set up shared folders with your teams. ![]()
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